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Introduction

This Privacy Notice explains how Executive Integrity Limited collects, uses, stores and protects personal data in the course of our business activities.

Executive Integrity Limited is a company registered in England and Wales under company number 12851535.

Registered office: Executive Integrity Limited, c/o Moore South Chartered Accountants & Auditors, The Quay, 30 Channel Way, Ocean Village, Southampton, United Kingdom, SO14 3TG

Business and contact address: Executive Integrity Limited, Enterprise House, Ocean Way, Southampton, SO14 3XB

Privacy contact: Operations Manager

Email: concerns@executive-integrity.com

ICO registration number: ZA796647

Executive Integrity is an executive search and recruitment business. We rely on access to information about Candidates, Clients and other professional contacts in order to identify, assess and introduce suitable people for employment and engagement opportunities and to provide services to our Clients.

We are committed to handling personal data lawfully, fairly and transparently and to respecting the rights of individuals under applicable data protection legislation.

This Privacy Notice was last reviewed on 06.10.2026.

Email Disclaimer

The information contained in our emails is legally privileged, confidential and intended for the use of the individual or entity named above.

If you are not the intended recipient or have received this message in error, you are notified that any use, dissemination, distribution or copying of this message is prohibited. Any views or opinions presented are solely those of the author and do not necessarily represent those of Executive Integrity Limited.

Web Form and SMS Opt-Ins

Where you provide your contact details through our website or another form and choose to receive marketing communications, we may use your contact information to communicate with you about Executive Integrity’s services, recruitment opportunities, events and other relevant professional information.

Where we send marketing communications by SMS or MMS, we will do so in accordance with applicable electronic marketing and data protection requirements.

Where you have provided consent for a particular form of marketing communication, you may withdraw that consent at any time.

You may also object to the use of your personal data for direct marketing at any time.

Our contact details are provided below if you wish to exercise these rights.

Opt-Out

You can opt out of SMS or MMS marketing communications at any time by replying STOP, where this functionality is available.

You can also unsubscribe from email marketing communications using the unsubscribe facility provided in the relevant communication.

Who Should Read This Privacy Notice?

This Privacy Notice applies to living, identifiable individuals whose personal data we process in the course of our business activities.

You should read this Privacy Notice if you are a:

  • Candidate
  • Client Contact
  • Referee
  • Supplier Representative
  • Professional contact or prospective business contact

If you are an employee, applicant for employment or in-house temporary worker, you should refer to our internal Employee Privacy Notice, which is available on request.

Definitions

Candidate means a person who is registered with Executive Integrity as seeking or potentially seeking new employment or engagement. This includes individuals who are not actively seeking a new role but who would like to remain in contact with Executive Integrity about potential opportunities which may be of interest from time to time.

Client means a business which has engaged Executive Integrity to provide services or which Executive Integrity has identified as a business for which Executive Integrity wishes to perform services.

Client Contact means a person who is employed or engaged by a Client and with whom Executive Integrity may liaise in respect of services which Executive Integrity is providing or wishes to provide to the Client.

Data Protection Legislation means applicable UK data protection and privacy legislation, including the UK General Data Protection Regulation, the Data Protection Act 2018 and any successor or replacement legislation, as amended from time to time.

Referee means a person who has provided Executive Integrity with a written or verbal opinion concerning the work history, skills, competency and/or experience of a Candidate.

Supplier means a business which provides services to Executive Integrity and which may process personal data relating to any Candidate, Client Contact or Supplier Representative in the course of providing those services.

Supplier Representative means a person who is employed or engaged by a Supplier and with whom Executive Integrity may liaise in respect of services provided by that Supplier.

Third-Party Services Provider means a third-party organisation which provides services to us, including:

  • Professional advisers, including accountants, tax advisers and lawyers
  • IT services providers and software providers
  • Recruitment technology and applicant tracking providers
  • Artificial intelligence and machine-learning technology providers
  • Cloud storage and hosting providers
  • Insurers
  • Independent consultants and subcontractors
  • Other providers supporting our business operations

AI Tools means software incorporating artificial intelligence, machine learning, generative AI or related technologies which may assist us with activities including searching, analysing, matching, summarising, transcribing, drafting or otherwise processing information.

How We Obtain Personal Data

We obtain personal data from a number of sources depending on the nature of our relationship with you.

Candidates

We may obtain personal data directly from you if you have:

  • Applied for a Client vacancy through us
  • Uploaded your CV through our website
  • Asked us to provide work-finding or recruitment services
  • Registered with Executive Integrity
  • Engaged with us through networking activities or events
  • Had discussions with us about potential employment or engagement
  • Provided information during an interview, meeting or telephone conversation
  • Provided information through correspondence or other communications with us

We may also identify and obtain information about potential Candidates who have not previously registered with us where we believe their professional experience may be relevant to a current or future assignment.

We may obtain such information indirectly from sources including:

  • Professional networking platforms such as LinkedIn
  • Other publicly available social or professional websites
  • Job boards and recruitment platforms
  • Employer websites
  • Industry websites and publications
  • Business information directories
  • Publicly available professional information
  • Referees and other professional contacts
  • Information provided by Clients or other professional contacts

We advertise roles on our own website, on LinkedIn and through job boards. If you apply to one of our adverts through a job board, we receive the details you submit and the job board handles your data under its own privacy notice. Some job boards and search sites may also republish our adverts automatically.

Where we obtain personal data indirectly, we will provide privacy information as required by applicable data protection legislation.

Client Contacts and Supplier Representatives

We may obtain personal data directly from you in the course of providing services to you or receiving services from you.

We may also obtain information indirectly from:

  • Your employer’s website
  • Professional networking websites
  • Business information directories
  • Publicly available professional sources
  • Other individuals within your organisation
  • Other professional contacts

Referees

We may obtain personal data directly from you during communications with you or indirectly from the Candidate who has nominated you as a Referee.

Types of Information We Hold

Candidates

Depending on the circumstances, we may collect, store and process:

  • Name, title and contact details
  • Professional location and place of residence
  • Professional skills and experience
  • Employment history
  • Qualifications, training and certifications
  • Current or most recent role
  • Job title, department and responsibilities
  • Reporting lines and organisational responsibilities
  • Salary, benefits and notice period
  • Career aspirations and motivation
  • CV and application information
  • Information provided during meetings, interviews and conversations
  • Information relating to suitability for a particular role
  • Details of Clients to whom you have been introduced
  • Details of interviews and Client feedback
  • Details of positions subsequently accepted
  • Role, duties, remuneration, department and location following placement
  • Information relating to freelance or consultancy arrangements
  • Information relating to services provided by you
  • Relevant reference and due diligence information
  • Information contained in professional correspondence

Identity Checks

Under the Conduct of Employment Agencies and Employment Businesses Regulations 2003 we are required to obtain confirmation of a Candidate’s identity before introducing or supplying them. We do not routinely ask for copies of passports, driving licences or similar documents.

If we ever supply you as a temporary worker we may need to ask you for identity documents. If so, we will tell you which documents we need and why.

For permanent, fixed-term and executive search assignments, the Client is responsible for carrying out its own checks (for example identity, right to work and qualifications) before engaging you and will tell you what it needs.

We will only collect information that is necessary and proportionate for the relevant purpose.

Sensitive Information and Background Checks

We do not ask Candidates for special category personal data (such as information about health, race or ethnicity, religion or trade union membership) or for criminal offence data.

We do not carry out criminal record or Disclosure and Barring Service checks on Candidates. Where a Client requires them, the Client is responsible for carrying them out in line with the law and will explain the process to you.

If you choose to give us sensitive information, we will ask for your explicit consent where the law requires it.

Client Contacts

We may collect:

  • Name
  • Work email address
  • Telephone number
  • Job title
  • Employer
  • Professional responsibilities
  • Business relationship history
  • Information relevant to the services we provide
  • Other information voluntarily provided during our dealings with you

We do not collect, store or use any “special categories” of sensitive personal information if you are a Client Contact.

Referees

We may collect:

  • Name
  • Job title
  • Employer
  • Work contact details
  • Relationship to the Candidate
  • Information provided in a reference
  • Relevant professional background information

We do not collect, store or use any “special categories” of sensitive personal information if you are a Referee.

Supplier Representatives

We may collect:

  • Name
  • Job title
  • Employer
  • Contact details
  • Information relating to your role
  • Information required to manage our supplier relationship

We do not collect, store or use any “special categories” of sensitive personal information if you are a Supplier Representative.

How We Use Personal Data

Candidates

We may use Candidate information to:

  • Identify and assess potential suitability for employment or engagement with a Client
  • Contact you about current or future opportunities
  • Introduce you to Clients
  • Arrange interviews and other recruitment processes
  • Manage your relationship with Executive Integrity
  • Understand your career aspirations and professional experience
  • Prepare Candidate profiles and submissions for Clients
  • Obtain and manage Client feedback
  • Obtain references and undertake appropriate due diligence
  • Manage offers, negotiations and placements
  • Maintain professional relationships for future opportunities
  • Produce anonymised or aggregated statistical information
  • Improve our recruitment and executive search services
  • Comply with legal and regulatory obligations
  • Establish, exercise or defend legal claims
  • Prevent fraud or other unlawful activity

Client Contacts

We may use your personal data to:

  • Understand your recruitment requirements
  • Communicate with you about current or potential assignments
  • Provide recruitment and executive search services
  • Manage the Client relationship
  • Arrange meetings and discussions
  • Obtain feedback on Candidates
  • Discuss future recruitment requirements
  • Identify opportunities to provide additional services
  • Manage invoicing and credit control
  • Comply with legal and regulatory obligations
  • Establish, exercise or defend legal claims

Referees

We may use your personal data to:

  • Contact you to obtain a reference
  • Verify information concerning a Candidate
  • Provide relevant reference information to our Client
  • Comply with contractual, legal or regulatory obligations

Supplier Representatives

We may use your personal data to:

  • Manage our relationship with you
  • Obtain and manage the services provided by your organisation
  • Deal with billing and administrative matters
  • Communicate about our contractual relationship
  • Comply with legal and regulatory obligations

Our Lawful Bases for Processing Personal Data

We will only process personal data where we have a lawful basis for doing so.

Depending on the circumstances, our lawful bases may include:

  • Legitimate interests, where processing is necessary for our legitimate business interests and those interests are not overridden by the interests or fundamental rights and freedoms of the individual
  • Contract, where processing is necessary to enter into or perform a contract
  • Legal obligation, where processing is necessary for us to comply with a legal obligation
  • Consent, where we have asked for and obtained valid consent for a specific purpose
  • Other lawful bases where applicable under data protection legislation

Our legitimate interests may include:

  • Providing recruitment and executive search services
  • Identifying and engaging suitable Candidates
  • Maintaining professional Candidate and Client relationships
  • Developing new business relationships
  • Managing existing Client relationships
  • Conducting searches and recruitment assignments
  • Communicating about professional opportunities
  • Improving our services and business processes
  • Protecting and developing our business
  • Maintaining appropriate business and professional records
  • Preventing fraud and protecting our systems

Where we rely on legitimate interests, we will consider whether the processing is necessary and whether our interests are balanced against the rights and interests of the individual.

We have determined that we have a legitimate interest to process your personal data where you are:

A Candidate, on the basis that it is necessary for us to maintain a database of individuals who are (i) actively seeking new employment with a Client or (ii) potentially suitable for employment with a Client. By processing your personal data and contacting you from time to time, we are able to gain an understanding of your current role (where applicable), your skills and experience and your career aspirations. Our processing of your personal data is therefore of benefit to:

  • You, as it assists us to identify new employment opportunities about which you might not otherwise have been aware and to give general advice and guidance in support of your career development;
  • Our Clients, who rely on us to have access to suitable, pre-qualified candidates who can fill their requirements; and
  • Us, as we are a commercial enterprise which relies upon being able to introduce Candidates to our Clients.

A Client Contact, on the basis that we need to be able to contact and interact with the individuals who are employed or engaged by our Clients. This will allow us to effectively provide services to them, better understand their requirements and generate revenue for our business.

A Referee, on the basis that we are generally required to obtain references to comply with our contractual obligations to third parties and, in some instances, we are under a legal obligation to do so. It is therefore necessary and reasonable for us to process personal data relating to you strictly for compliance with these obligations.

A Supplier Representative, on the basis that we need to be able to contact and interact with the individuals who are employed or engaged by our Suppliers. This will allow us to ensure that our Suppliers provide us with the best possible service which, in turn, is of direct benefit to both our Candidates and our Clients.

Where We Process Personal Data

Your personal data may be held and processed in the United Kingdom and, where applicable, in other jurisdictions where our technology providers or other Third-Party Services Providers operate.

We may use cloud storage, recruitment technology, CRM systems, communications platforms, AI Tools and other software to support our business.

International Transfers

Where personal data is transferred outside the UK, we will consider the applicable requirements for restricted transfers.

When we put you forward to a Client we share your details with that Client. Some Clients are based outside the United Kingdom, for example in the United States. Each Client is responsible for how it uses the personal data we share with it, under its own privacy notice.

Where a Client is outside the UK, we use an approved safeguard or another lawful route, as listed below.

Depending on the circumstances, we may rely on:

  • UK adequacy regulations
  • The UK International Data Transfer Agreement
  • The UK Addendum to the EU Standard Contractual Clauses
  • Appropriate safeguards required by applicable data protection legislation
  • An applicable exception where legally available

For transfers to the United States, we may rely on the UK Extension to the EU-US Data Privacy Framework where the relevant US organisation has an active certification covering the relevant personal data.

We will not treat the United States generally as an adequate destination. Where the UK Extension does not apply, we will consider and implement another lawful transfer mechanism where required.

Parties With Whom We May Share Data

We may share personal data where necessary and lawful with:

  • Clients, where you have expressed an interest in being introduced to the Client or are being put forward to the Client
  • Candidates, where necessary for the recruitment process
  • Recruitment Process Outsourcing providers and managed service providers
  • Referees
  • Third-party companies through which Candidates contract
  • Professional advisers
  • IT and software providers
  • Recruitment technology providers
  • AI and machine-learning technology providers
  • Cloud storage and hosting providers
  • Banks and recruitment finance providers
  • Insurers
  • Independent consultants and subcontractors
  • Government departments and regulatory bodies where required or permitted by law

If you are a Client Contact, we may share very limited data relating to you with a Candidate where such sharing is strictly required for the recruitment process e.g. so that the Candidate may contact you directly.

If you are a Referee, we will share with our Clients the details of any reference which you may give. We will usually provide your name, job title and employer name when doing so. In some circumstances and only when you have agreed to such disclosure, we will provide your contact details so that our Client may verify the reference or ask for further information.

We will only share information where there is an appropriate lawful basis and where the sharing is necessary for the relevant purpose.

Where appropriate, we will enter into contractual arrangements with service providers requiring them to process personal data in accordance with applicable data protection legislation and our instructions.

Our Use of Artificial Intelligence and Other Technology

We use technology, including tools incorporating artificial intelligence, machine learning and generative AI, to support our recruitment and executive search services.

AI is used as a support tool for our consultants and does not replace professional judgement.

How We May Use AI Tools

Depending on the system and purpose, we may use AI Tools to:

  • Search and analyse CVs and Candidate profiles
  • Identify potential Candidates based on relevant professional experience
  • Compare Candidate information with role requirements
  • Assist with candidate-to-role matching
  • Support market mapping and research
  • Assist with Candidate summaries and reports
  • Summarise meeting or call notes
  • Transcribe meetings or calls where recording has been notified to participants and is otherwise lawful
  • Assist with drafting job descriptions and outreach communications
  • Assist with analysing aggregated or anonymised business information
  • Support internal reporting and business analysis
  • Identify patterns or trends within recruitment and market information

The specific AI Tools used by us may change over time as our technology environment develops.

AI-Assisted Candidate Assessment

AI Tools may assist our consultants in identifying or comparing Candidates against role requirements, including agreed search criteria or Candidate scorecards.

AI-generated outputs are not treated as definitive assessments of a Candidate.

Our consultants remain responsible for evaluating Candidate information, considering the relevant evidence and deciding whether a Candidate should be progressed or introduced to a Client.

We do not rely solely on AI-generated outputs to determine whether a Candidate is suitable for a role.

Human Oversight

We do not intend to make decisions about Candidates using solely automated processing where the decision would have a legal or similarly significant effect on the individual.

A member of our team reviews relevant AI-generated outputs before they are relied upon in making recruitment or business decisions concerning an individual.

Human reviewers remain responsible for decisions concerning Candidate suitability, progression, introduction and representation.

Profiling

Some of our technology may involve automated analysis or comparison of personal data, which may constitute profiling.

For example, technology may assist us in comparing a Candidate’s professional experience, skills or other relevant information with the requirements of an assignment.

Where profiling is used, we take reasonable steps to ensure that the information used is relevant and accurate and that appropriate safeguards are in place.

We do not use profiling as a substitute for professional human assessment.

Individuals may contact us if they have questions about profiling or wish to exercise applicable data protection rights.

AI Provider Due Diligence

Before adopting an AI Tool that may process personal data, we seek to assess relevant factors including:

  • The provider’s security measures
  • Data protection terms
  • Whether the provider acts as a processor or another type of controller
  • Where personal data may be processed
  • International transfer arrangements
  • Data retention
  • Sub-processors
  • Whether customer data may be used to train models
  • Available controls over data use
  • Access controls and other appropriate technical and organisational safeguards

We seek to use AI providers whose contractual terms and technical controls are appropriate for the nature of the processing we undertake.

We do not intentionally permit Candidate or Client personal data to be used to train a publicly available general-purpose AI model where our agreement with the provider prohibits such use.

Data Minimisation

We seek to provide AI Tools with only the information reasonably necessary for the relevant purpose.

We instruct our personnel not to intentionally input special category personal data or criminal offence data into general-purpose AI Tools unless the relevant processing has been specifically assessed and authorised.

Where sensitive information is encountered unintentionally within source material, we take reasonable steps to minimise unnecessary processing.

Accuracy and Fairness

We recognise that AI-generated outputs may contain errors, omissions or biases.

We therefore do not treat AI-generated information as inherently accurate.

Where AI is used to support Candidate assessment or other decisions concerning individuals, our consultants remain responsible for reviewing relevant information and applying professional judgement.

We take reasonable steps to identify and mitigate inappropriate or discriminatory outcomes arising from the use of AI Tools.

Automated Decision-Making

We do not currently make decisions concerning Candidates, Client Contacts, Referees or Supplier Representatives using solely automated processing where that decision has a legal or similarly significant effect on the individual.

Our use of AI Tools may involve automated analysis, matching or profiling, but final recruitment decisions remain subject to human review.

Where applicable law provides additional rights in relation to automated decision-making or profiling, we will comply with those requirements.

If our use of technology changes in a way that introduces solely automated decision-making with legal or similarly significant effects, we will review the relevant processing, safeguards and privacy information before implementing it.

Data Security

We have implemented appropriate technical and organisational measures designed to protect personal data against accidental loss, destruction, alteration, unauthorised disclosure or access.

Access to personal information is limited to employees, agents, contractors and Third-Party Services Providers who have a legitimate business need to access it.

Those individuals and organisations are required to maintain appropriate confidentiality and security.

We maintain procedures for responding to suspected personal data breaches and will notify individuals and/or the Information Commissioner’s Office where we are legally required to do so.

Further information about our security measures may be obtained by contacting us, although we may not disclose information which could itself compromise the security of our systems.

Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, taking into account:

  • The nature and sensitivity of the information
  • The purpose for which it is being processed
  • Whether the information remains relevant
  • Our ongoing professional relationship with the individual
  • Legal, contractual and regulatory requirements
  • Potential legal claims
  • Our legitimate business interests

We periodically review personal data to determine whether it remains necessary.

Where personal data is no longer required, we will securely delete or anonymise it, subject to any legal, contractual, regulatory or other legitimate retention requirement.

Our standard retention periods are:

  • Candidate records: 5 years from our last contact with you or last update to your record
  • Client Contact records: 5 years from the end of the last assignment
  • Supplier and Supplier Representative records: the duration of the supplier relationship plus 2 years
  • General correspondence: 2 years from the date of the communication
  • Financial and invoicing records: 7 years from the transaction date

You can ask us to delete your personal data at any time (see Your Rights below).

Some information may need to be retained for longer where required for:

  • Audit or accounting purposes
  • Tax and HMRC requirements
  • Contractual obligations
  • Legal claims
  • Regulatory compliance
  • Establishing, exercising or defending legal rights

Where information is fully anonymised so that it can no longer be associated with an identifiable individual, we may retain and use that information indefinitely.

Your Rights

Depending on the circumstances, you may have rights under applicable data protection legislation including:

  • The right to request access to your personal data
  • The right to request correction of inaccurate or incomplete information
  • The right to request erasure
  • The right to restrict processing
  • The right to object to processing based on legitimate interests
  • The right to object to direct marketing
  • The right to data portability where applicable
  • The right to withdraw consent where processing is based on consent
  • Rights relating to certain automated decision-making and profiling

These rights are subject to applicable legal conditions and exemptions.

Direct Marketing

You have an absolute right to object to the processing of your personal data for direct marketing purposes.

If you object to direct marketing, we will stop processing your personal data for that purpose.

Exercising Your Rights

If you wish to exercise any of your rights, please contact:

Operations Manager, Executive Integrity Limited

Email: concerns@executive-integrity.com

Address: Enterprise House, Ocean Way, Southampton, SO14 3XB

We may need to request information to verify your identity before responding to a request.

We will normally respond within the timeframe required by applicable data protection legislation.

Where we are unable to comply with a request, we will explain the reason where we are legally permitted to do so.

Complaints

If you have concerns about how Executive Integrity processes your personal data, please contact us first so that we have an opportunity to investigate and address your concerns.

Please contact our Operations Manager at concerns@executive-integrity.com or write to us at Enterprise House, Ocean Way, Southampton, SO14 3XB. Please tell us that your complaint is about data protection.

We will:

  • Acknowledge your complaint within 30 days of receiving it
  • Investigate the concerns you have raised fairly and in confidence
  • Tell you the outcome and any action we will take without undue delay
  • Keep you updated if the investigation takes longer than expected

You also have the right to complain to the Information Commissioner’s Office. You can do this at any time, including if you remain unhappy with our response.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Website: ico.org.uk/make-a-complaint

Cookies and Website Technology

When you use our website, we may collect information about how you interact with it.

Depending on the technology deployed on our website, this may include information such as:

  • IP address
  • Device information
  • Browser information
  • Website usage information
  • Pages visited
  • Referral information
  • Cookie identifiers
  • Information submitted through website forms

Some cookies and similar technologies are necessary for the website to function.

Where required by law, we will ask for consent before placing or using non-essential cookies or similar technologies.

Our Cookie Policy provides further information about the cookies and technologies used on our website.

Grievance Procedure

Our Privacy Notice is intended to explain how we process personal data.

If you wish to raise a broader grievance or complaint about Executive Integrity’s conduct, services or business activities, please follow the procedure below.

Executive Integrity Ltd is committed to operating with integrity and respecting the rights and interests of all our stakeholders, including candidates, clients, suppliers, employees and the communities in which we operate.

We recognise that, on occasion, stakeholders may wish to raise concerns or complaints about our conduct, decisions, or the impact of our business activities.

This Grievance Procedure sets out how any stakeholder can raise a grievance and what they can expect from us in response.

Who Can Raise a Grievance

This procedure is available to any stakeholder of Executive Integrity, including:

  • Candidates and job applicants
  • Clients and client contacts
  • Referees
  • Suppliers and supplier representatives
  • Members of the communities in which we operate
  • Members of the public

Employees of Executive Integrity should refer to our internal Grievance Procedure Policy and Whistleblowing Policy, which are available in the Employee Handbook.

How to Raise a Grievance

Grievances can be raised in any of the following ways:

  • By email to: concerns@executive-integrity.com
  • In writing to: Co-Founders, Executive Integrity Ltd, Enterprise House, Ocean Way, Southampton, SO14 3XB

When raising a grievance, please provide as much information as possible, including a description of the concern, any relevant dates, names, or context and your preferred method of contact.

Grievances can be raised anonymously if preferred, although this may limit our ability to investigate or respond directly.

Our Process

When a grievance is received, we will:

  • Acknowledge receipt of the grievance within five (5) working days.
  • Assign the grievance to an appropriate member of our leadership team for review.
  • Investigate the concerns raised fairly, impartially and in confidence.
  • Contact the person raising the grievance if further information is required.
  • Provide a written response setting out the outcome of our investigation and any actions we intend to take, within twenty (20) working days of receipt. Where a grievance is complex and requires more time, we will inform the person raising the grievance and provide an updated timeframe.
  • Offer the opportunity to appeal the outcome if the person raising the grievance is not satisfied with our response.

Responsibility

The Operations Manager is the named person responsible for receiving, coordinating, and tracking grievances raised through this procedure.

Grievances will be escalated to the co-founders for review and investigation as appropriate.

Confidentiality

All grievances will be handled confidentially. Information will only be shared with those who need to know in order to investigate and respond to the grievance and in line with our obligations under data protection law.

No Retaliation

Executive Integrity is committed to ensuring that anyone who raises a genuine grievance in good faith will not suffer any form of retaliation, detriment, or unfair treatment as a result. This includes, but is not limited to, being denied services, having a working relationship terminated, or being treated less favourably in any way. Any concerns about retaliation should be raised immediately using the contact details above.

Review

This procedure is reviewed annually and approved by the co-founders of Executive Integrity Ltd.

Contacting Us

If you have any questions about this Privacy Notice, our use of personal data, AI Tools or your data protection rights, please contact us:

Executive Integrity Limited

Operations Manager

Enterprise House, Ocean Way, Southampton, SO14 3XB

Email: concerns@executive-integrity.com

We do not have a Data Protection Officer. Your questions will be handled by our Operations Manager.

Review of This Privacy Notice

We review this Privacy Notice periodically and whenever there is a material change to the way we process personal data.

Where appropriate, we will update this Privacy Notice before introducing a new use of personal data or otherwise in accordance with applicable transparency requirements.

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